For expiring awards, PI/Department Administrator (DA) will finalize and discontinue
all expenditures (payroll, P-Card, travel, encumbrances, subcontracts and subawards)
and all recurring charges (IT, cell, etc).
PI/DA prepares any accrued annual/sick leave payout for employees terminated prior
to end date of the project.
PI/DA approves final invoice and/or financial report for submission to sponsor. Sponsored
Programs Post Award submits to sponsor.
PI works with Sponsored Programs to ensure that all deliverables have been met and
non-financial (technical, property and Intellectual Property) reports have been completed
according to sponsor and university guidelines.
Sponsored Programs Post Award prepares final releases, if applicable and submits to
Sponsored Programs for signature and submission to sponsor.
PI/DA works with Sponsored Programs Post Award to resolve over-expenditures, if needed.
Sponsored Programs Post Award provides roll-over analysis reports to PI/DA for fixed
price projects.
After all expenses are accounted for and payments received, Sponsored Programs Post
Award inactivates chartfield and enters retention milestone.
PI/DA maintains records until receipt of notification from Sponsored Programs Post
Award to purge.